Policies and Procedures

Attendee Qualifications
All attendees are required to wear their OTC name badge and badge holder at all times. Use of a badge by a person not named on the badge is grounds for confiscation. If you lose your conference badge, please return to Registration to obtain a replacement. Attendees 15 to 18 years of age must be accompanied by an adult. No one under 15 years of age will be admitted to OTC.

Alcohol Policy
We recognize the legitimate serving of alcoholic beverages in the process of conducting business and social activities. We also recognize that the use and consumption of alcohol carries with it the requirement for all attendees to consume those beverages responsibly and in keeping with our professional code of ethics and conduct. We strongly oppose the abuse and misuse of alcohol.

Americans with Disabilities Act
We take pride in ensuring that our meetings and events are accessible to all attendees with special needs. All meeting rooms are wheelchair accessible. Should you require special arrangements, please contact our staff at OTC Headquarters.

Mobile/Cell Phone Policy
As a courtesy to the speakers and your fellow attendees, please turn off all mobile phones during meetings and sessions.

Photography Policy
All OTC sessions are protected by US copyright laws. Photography and video/audio recording of any kind are strictly prohibited in the sessions and throughout the exhibition area.

Safety
One of the key components to the success of OTC is the safety of our attendees and presenters. Due to the popularity of some session topics, it is possible for overcrowding to occur in a session or meeting room. Should this occur, we must comply with the Fire Marshall’s policies regarding room capacity and limit admittance to a room that is at capacity. Please make plans to arrive early for sessions that you have a strong interest in attending.

In the event of an emergency, OTC staff and/or convention center staff will provide conference attendees with any necessary information and instructions.

Smoking Policy
Reliant Center and Reliant Arena are nonsmoking facilities. Smoking is prohibited in all areas of the centers except in designated smoking areas.